The Green European Foundation is recruiting a full-time Vice-Director to join the team in Brussels as soon as possible.
About us
The Green European Foundation (GEF) is the European-level Green political foundation. It is a pillar of the European green movement, together with the Greens/EFA group in the European Parliament and the European Green Party. Our mission is to offer a platform and spaces for debates, training, research, and new forms of collaboration within and beyond the Green family to foster a more democratic, open and just Europe. GEF is funded by the European Parliament as a European political foundation seeking to support and enable citizens to participate in full respect of pluralism and in an active manner in European politics. GEF is both a Brussels-based organization and a network of national member foundations and partners. GEF also works through projects, debates and training initiatives with many other stakeholders from academia to civil society, from business to politics. In sum, GEF is an enabler, a facilitator or a connector for the Green movement at large in Europe. For more information, visit our website: www.gef.eu.
The Vice Director is responsible for the operational, legal and financial management and administration of the Green European Foundation (GEF). The Vice Director focuses on ensuring the sustainability of GEF’s organisational resources and identifying the conditions that must be in place for GEF’s implementation of its Strategy and Work Programme. The Vice Director aims to ensure a professional and sustainable management of GEF’s operational and financial resources, whilst complying with the legal framework under which GEF operates.
About the role
The Vice Director is responsible for the following:
1) Development and oversight of the processes and administration of GEF human resources
2) Oversight of the European Parliament grant management and compliance in terms of budget, finance, and legal affairs
3) Oversight of the budgetary and financial implementation of the GEF annual work programme
The Vice Director works with the Political Director and the team to ensure GEF achieves the goals and strategic objectives set out in its strategy and work programme. The Vice Director responds to the Political Director and the Board of GEF, and works with various team members, national foundations, and other network members, following the different responsibilities and tasks detailed below.
The Vice Director position is a category III function as defined in the GEF Working Regulations.
Main responsibilities and tasks
1) Development and oversight of the processes, procedures and administration of GEF human resources
· Evaluation and development of a fully-fledged HR policy.
· Oversight of evaluation and feedback processes and procedures.
· Implementation of change management procedures.
· Management of human resources administration and payroll.
· Oversight of recruitment processes.
· Oversight of the training budget and procedures for the staff.
· Ensure the role of prevention advisor for the team.
2) Oversight of the European Parliament grant management and compliance in terms of budget, finance, and legal affairs
· Supervision of the implementation of the European Parliament operating grant.
· Annual budgeting, budget monitoring and adjustments.
· Supervision of the annual audits and the grant reporting process.
· Compliance with statutory, good governance and legal requirements.
· Management of the co-financing/fundraising strategy.
· Management of insurance, IT, tendering processes and requirements.
3) Oversight of the work programme operational and financial implementation
· Supervision of compliant financial implementation of the annual work programme.
· Compliance with the quality and legal requirements in the implementation of GEF’s work programme
· Development and monitoring of an impact assessment system of GEF’s activities
Required experience, knowledge and skills
· At least 5-7 years’ work experience in similar roles;
· Post secondary studies in management, economic, political or social sciences or other relevant fields;
· Proven record in corporate or not-for-profit budget, finance and audit management and legal oversight;
· Proven record in human resources’ administration and legal management;
· Experience in programme management and impact assessment;
· Knowledge and interest for Green and European affairs;
· Written and oral proficiency in English and in a second European language. Any additional European language will be considered an asset;
· Excellent writing and communication skills coupled with political sensitivity;
· Innovative and out-of-the-box thinking;
· High organisational and time-management skills;
· Strong analytical and problem-solving skills;
· Advanced interpersonal and social skills;
· Ability to interact and lead positively to a team;
· Ability to work under pressure and tight deadlines;
· Readiness to occasionally travel and adapt to flexible working hours.
What we offer
· A paid position, with a permanent duration contract (CDI under the Belgian employment framework);
· Competitive salary, based on GEF’s salary scale, ranging from 5,000 to 6,000 Euros gross salary per month under the Belgian employment framework;
· Food vouchers amounting to 7 EUR/worked day;
· Full reimbursement of public transport in Belgium;
· Paid mobile phone subscription;
· 2 EUR/day home office allowance;
· 250 EUR/year eco-vouchers;
· 2 extra holidays on top of the Belgian legal framework, plus the period between 24 December – 2 January;
· Flexible working time and hybrid office (up to 60%);
· An open, positive and engaging working atmosphere in an international environment.
GEF is an equal opportunity employer
· We are committed to non-discrimination, diversity and inclusion;
· All qualified applicants will receive fair consideration regardless of gender, race, religious beliefs, nationality, ethnic/national origin, sexual orientation, age, marital status, disability and minority status;
· Our recruitment process operates on the basis of qualifications, competence, integrity and the needs of the organisation;
· Non-EU candidates are welcome to apply.
Practical information
· Candidates are requested to submit their motivation letter and a CV (1-2 pages each), both comprised in a single pdf document, through this application form. The cover letter should outline their motivation, skills, areas of interest and availability to start.
· Deadline for applications: 19/11/2023.
· Interviews will be organised on a rolling basis.
· Any questions about the positin can de addressed to laurent.standaert@gef.eu.
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