How to apply
Step 1: Choose a professor/laboratory to work in from the host laboratory list
Step 2: Apply through the UTSIP online application system
1. List of host laboratories
Please refer to List of host laboratories. You can apply for up to 3 laboratories.
2. How to apply
|1)||Fill in online application form, “Application” page.|
(accessible after December 1)
|2)||Applicants will receive an e-mail to verify your e-mail address. Follow the instruction in the e-mail.|
|Non-receipt of an e-mail from us within six (6) hours after you submit the “Application” page, it may mean your e-mail address was invalid. You must reapply online. (Auto-reply e-mail is sometimes considered as unsolicited e-mail, so be sure to check your spam folder.)|
|3)||Once we verify your e-mail address, we will e-mail you a username, password, and the URL.|
|You should then access this URL, and upload the required application materials by 5 pm (Japan time) Friday, January 7, 2022.|
|Our server will become busier as the deadline approaches, so apply early.|
Your application will not be considered completed until you have successfully uploaded the necessary application materials using your issued username and password.
3. Required application materials
Please prepare the application materials described below well in advance; upload in PDF or JPEG format.
◆ Cover letter
|Answer the following two questions within 500 to 800 words in total:|
|Q1.||Why did you choose the laboratory that you did, and what do you hope to acquire from the UTSIP experience? Be specific.|
|Q2.||Describe how qualified you believe you are to conduct the research project in the laboratory you have chosen. Explain how you believe your experience and skills will enable you to successfully carry out the project.|
|Prepare separate cover letter for each laboratory that you are applying for. You are allowed to apply up to 3 laboratories. Prepare a separate file for each laboratory of your choice and name each file with the name of the lab or professor to which you are applying to.|
◆ Curriculum vitae
|Free format (paper size A4, 2-3 pages).|
|If you have participated in projects before, please describe these experiences in detail. If you have participated in a research project related to the project you would like to conduct in UTSIP, please include this.|
◆ Copy of your transcript
|The transcript should cover all the courses of your undergraduate level study up to the most recent completed academic period of study, and must be written in English or Japanese.|
◆ Recommendation letter
|Your recommendation letter should be written by someone who can assess your current academic abilities well. For example a professor at your current university, a supervisor at your previous research internship.|
|Download the form of Recommendation letter from【here (MSWord/PDF】. We also accept other free format recommendation letter.|
|Your supervisor or professor can send the recommendation letter directly to us via e-mail.
・To: ilo.secretariat[at]edu.k.u-tokyo.ac.jp (change [at] to @)
In such cases, applicants are not informed of the content of the letter.
◆ Certificate of Registration
|This certificate validates your status as a registered student at your university. There is no specific format for this. Verification will be taken of your name, name of your university and faculty, year and month of enrollment.|
◆ Certificate of English proficiency
|TOEFL (iBT, PBT), IELTS, or TOEIC score sheet. The most recent score report should be submitted.|
|The following applicants are exempted from submitting a TOEFL or IELTS score report:|
|1.||Applicants who are nationals of Australia, Canada, New Zealand, the United Kingdom, or the United States.|
|2.||Applicants who are students at a university in Australia, Canada, New Zealand, the United Kingdom, or the United States.|
|3.||Applicants who are students at universities where English is the official language.|
|In case (3), applicants should upload an official document issued by the university attesting that English is the medium of instruction at the university.|
◆ Copy of your passport
|Page with your picture (if you have one). If you do not have a passport, submit an alternative ID with your name, photo and date of birth.
Successful applicants who have not submitted a passport at the time of application must submit the abovementioned page by early April, 2022.
◆ Picture in digital data
|Upper body, plain single-color background, taken within the last three months|
4. Application deadline
January 7 (Friday), 2022 by 17:00 Japan time
After the due date, the online application website will become inaccessible. Until the due date, applicants can access the website anytime and change your application materials if necessary.
Attention: Our server will become busier as the deadline approaches, so apply early!
Successful participants are selected through a comprehensive assessment of all the submitted application materials. All participants will receive e-mail notification of the result of the assessment as well as the result of the participation fee waiver sometime between January 31 and February 2, 2022.
Successful candidates must confirm their definite participation by replying within seven (7) days after being sent the result notification. If no reply is received within seven days for whatever reason, we will interpret the lack of response as a relinquishment of the UTSIP scholarship and participation in the program and will proceed to contact the next contenders.
6. Possibility of cancellation
UTSIP 2022 may change depending on the situation of global COVID-19 pandemic. The criteria for change are as follows.
|1.||On condition that the University of Tokyo’s activity restrictions index level for preventing the spread of the corona virus is at level A or higher as of March 10th, 2022, the program will be conducted online.
Click here for current UTokyo Activity Restrictions Index Level.
|2.||On condition that the activity restriction index level is raised to level A or higher after Mach 10th, 2022, the program will be conducted online.|
|3.||On condition that the activity restriction index is at level C or above, the program will be cancelled.|
Participants will stay in Japan throughout the program under the “short-term stay” visa status. Please understand that participants from countries that are subject to entry restrictions or activity restrictions after entry, as of April 1, will be asked to withdraw from participating in the UTSIP program.
For more information please open this link
UTokyo provides a UTSIP scholarship and accommodation to participants.
UTSIP scholarship amount: JPY 130,000
If you have applied or will apply for a different scholarship, please mention this on the Application page. Some past UTSIP participants received a stipend from the following organizations. Applicants are encouraged to apply for financial aid.
● Friends of UTokyo, Inc. (FUTI)
● MIT-Japan program
● Honda Foundation
● UCLA Terasaki Center for Japanese Studies (from 2018)
Please note that applicants who have applied or will apply to another scholarship program will still be considered as a UTSIP scholarship candidate. Multiple applications for scholarship programs have no effect in the selection process.
Applicants who would like to participate in UTSIP, regardless of financial aid program you are applying to, must complete the online application by the designated due date. No late applications are accepted even from those who have successfully obtained a scholarship from another organization. The deadline stands firm.
From 2018, no air fare subsidy will be provided. Participants are expected to arrange and purchase their flight to arrive in Japan and check in the assigned accommodation one day before the program starting day and check-out one day after the last official program day.